Documentation Specialist

Job Description:

Are you a dedicated Utilities Documentation Specialist looking for your next hybrid role? Do you have experience with Microsoft and Adobe applications?

Apply today!

Details:

• $32 - $40 per hour pay rate
• Full Time
• Contract
• Schedule: M-F, hours flexible
• Onsite (hybrid)

What's in it for you?

• Health, Dental, Vision insurance offered
• 401k options
• Work with a great team!

Only considering candidates with the following:

• Technical Review & Interpretation
• Proficiency with Microsoft Excel, Word, and Adobe Acrobat (PDF editing).
• Read, understand, and can work with maps, schematics, and technical drawings, particularly those used in the natural gas or utility industry.
• Interpret geographic and system data to support field operations and supervisors.
• Assist with organizing system maps, updating references, and ensuring accuracy of technical materials.
• Can collaborate with supervisors, field staff, and operations teams to understand documentation needs.
• Maintain clear communication and assist in preparing materials for audits, regulatory reviews, or internal use.
• Strong attention to detail and organization skills are a must
• Ability to work independently

Preferred Skills:

• Familiarity with GIS tools or mapping software.
• Understanding of utility operations, construction workflows, or field documentation.
• Experience creating or maintaining standard operating procedures (SOPs).
• Prior experience in the natural gas industry or another utility field (electric, water, etc.) strongly preferred.

Responsibilities:

• The team currently relies on a mix of paper forms and Excel-based documents to collect and manage operational data, many of which are outdated and inconsistent.
• Overhaul and modernize 66 core operational forms.
• Redesign and standardize formatting, including headers, footers, naming conventions, and version control.
• Reorganize and improve usability of forms to support regulatory compliance and operational clarity.
• Convert paper-based processes into structured digital formats (Adobe fillable forms, structured Excel tools, and editable templates).
• Rebuild and streamline a 500-page main document repository by year end.
• Ensure consistency, accuracy, and alignment across all documentation.
• Assess document structure, identify inefficiencies, and redesign documents for clarity and workflow efficiency (not basic editing).
• Support threat identification and risk mitigation efforts.
• Review and interpret maps, schematics, and transmission gas system documentation.
• Work with cross-functional groups to collect and format operational data.
• Support ad hoc data review and documentation requests.
• Assist in maintaining accurate system records and references.
• Contribute to improvements in how geographic and system data are documented.
• Read utility maps and understand spatial relationships within a natural gas system.

Click apply today!

$32.00 - $40.00 / hr