Project Manager

Job Description:

Are you an organized and detail-oriented Project Coordinator with experience in commercial space planning and workplace operations? Do you thrive in a fast-paced environment where you support Architects and planning teams to optimize office environments for comfort, productivity, and efficiency?

Apply today to join a team where your growth, well-being, and success are our top priority!

Details:

• $35 - $42 per hour pay rate
• Full Time
• Contract
• Hybrid in Irving, TX
• 8am - 5pm M-F

What's in it for you?

• Health, Dental, Vision insurance offered
• 401k options
• Work with a great team!

Only considering candidates with the following:

• 2-5+ years of experience in project coordination, facilities coordination, space planning, architecture support, or commercial interiors
• Experience working within a facilities, real estate, architecture, or corporate workplace environment
• Familiarity with work order or ticketing systems (Maximo preferred)
• Understanding of commercial office space planning and workplace standards
• Strong proficiency in Microsoft Excel (data tracking, reporting, pivot tables preferred)
• Proficiency in Microsoft PowerPoint and general MS Office tools
• Strong written and verbal communication skills
• Ability to prioritize, expedite, and manage multiple concurrent tasks
• Highly organized with strong attention to detail
• Comfortable interacting with internal customers and senior leadership
• Experience supporting Architects or Planning teams preferred
• Familiarity with space management systems and concepts preferred
• Experience coordinating office moves or furniture installations preferred
• Background in commercial interiors, workplace planning, or facilities operations preferred
• Analytical mindset with ability to interpret floor plans and occupancy data
• Customer-focused and professional demeanor
• Collaborative and cross-functional team player

Responsibilities:

• Monitor, review, and process incoming service requests in Maximo (work management system)
• Route and assign work related to moves, furniture installations, signage, AC units, and related facilities modifications
• Maintain tracking logs and spreadsheets for various job categories and ensure accurate ticket documentation, updates, and close-outs
• Ensure all communications and documentation reference applicable ticket numbers
• Provide regular status updates to stakeholders and leadership
• Support Architects and Planning staff to implement move/add/change (MAC) requests
• Update seat assignments, occupancy data, and layouts in the space management system
• Print and distribute floor plans and drawings from the space database as needed
• Review commercial office layouts to ensure space optimization based on occupancy requirements and design standards
• Conduct floor walks to assess furniture condition, identify repair/replacement needs, and validate layout accuracy
• Coordinate internal office moves across locations
• Schedule and manage movement of furniture, equipment, and employee belongings
• Assign and oversee work for moving teams including moves, shredding swaps, installation support, and materials management
• Coordinate with Facilities Operations for signage installation and related physical updates
• Support furniture requests and related logistics
• Communicate with customers, contractors, vendors, and various levels of management to clarify requirements and ensure alignment
• Follow up on material orders, equipment deliveries, and installations
• Meet with internal clients to understand workspace needs and provide guidance
• Create reports and summary tables based on space utilization, move activity, and work volume
• Monitor moving team logs, review timesheets, compile totals, and provide documentation for approval
• Maintain organized digital and physical documentation including scanning, copying, and filing
• Provide general administrative and project support to planning and management staff

Click apply today!

$35.00 - $42.00 / hr