Document Controller

Job Description:

We are seeking an experienced and detail-oriented Bilingual Document Control Specialist to support complex, multi-discipline projects in a fast-paced environment. The ideal candidate will have strong experience managing engineering and project documentation, advanced EDMS knowledge, and the ability to work independently while collaborating with cross-functional teams.

This role requires excellent organizational skills, strong follow-up discipline, and fluency in both English and Spanish.

Key Responsibilities

Document Control & Project Support

• Maintain organized, accurate, and up-to-date project documentation
• Upload and manage documents within the EDMS
• Perform metadata entry, revision control, and quality checks
• Process transmittals, correspondence, and document distribution
• Track document status and follow up with internal and external stakeholders
• Maintain project folders, workflows, and approval cycles
• Coordinate document reviews between engineering teams, clients, and vendors
• Manage project MDL/MDR and ensure alignment with engineering deliverables
• Prepare project status reports and support audits and quality reviews

Leadership & Coordination

• Serve as the primary point of contact for project documentation
• Lead document control activities for complex projects
• Ensure compliance with contract requirements and project procedures
• Identify workflow improvements and optimize document processes
• Provide guidance and mentorship to junior Document Control staff

Qualifications

Required Experience & Skills

• 4-6 years of document control experience, including complex projects
• Strong attention to detail and ability to follow procedures
• Excellent written and verbal communication skills
• Strong organizational and analytical skills
• Ability to work independently and manage multiple priorities
• Experience interpreting contract documentation requirements
• Strong communication and follow-up discipline
• Advanced EDMS knowledge required
• Content Server experience highly preferred
• High proficiency in Microsoft Excel and Adobe Acrobat Pro
• Ability to perform effectively in a fast-paced environment with tight deadlines
• Must be fluent in Spanish and English (bilingual)

Education

• Minimum: High School Diploma plus at least 3 years of Document Control management experience
• Preferred: Bachelor's Degree in Engineering, Business Administration, Information Management, Quality Assurance, Human Resources, or a related field

Work Environment

• Hybrid schedule:
• In-office Tuesday, Thursday, and 2nd & 4th Fridays of the month
• Schedule may change based on business needs

Key Performance Indicators

• Accuracy of data entry and metadata management
• Timeliness of deliverable processing
• Compliance with procedures and project standards
• Review cycle turnaround time
• Workflow efficiency and reduction of rework
• Quality of reporting and stakeholder satisfaction
• Compliance with audit requirements

Preferred Candidate Traits

• Highly organized and proactive
• Strong problem-solving mindset
• Comfortable managing multiple deadlines
• Team-oriented with leadership capabilities
• Customer-service focused with excellent follow-through

Apply today!

$33.65 / hr