HR Generalist

Job Description:

Ideal Candidate Profile

• Self-directed professional who operates independently with minimal supervision
• Highly reliable and dependable with strong ownership and accountability
• Exceptionally organized with strong attention to detail and follow-through
• Proven experience working in complex, fast-paced and pivoting environments, including startups or organizations with heavy manual processes
• Strong working knowledge of ADP Workforce Now (required), including payroll, recruiting, and performance management
• Demonstrates sound judgment and discretion when handling confidential information
• Able to manage competing priorities and adapt quickly in a dynamic environment
• Communicates clearly and professionally with employees, managers, and external partners
• Comfortable stepping into an established role with little to no ramp-up time

Primary Functional Responsibilities

Payroll Processing

• Independently manage full semimonthly and biweekly payroll processing cycles
• Perform pre- and post-payroll audits to ensure accuracy and compliance
• Identify and resolve payroll discrepancies prior to submission
• Coordinate complex payroll transactions (bonuses, draws, retro pay, multi-state terminations)
• Partner with Finance and HR leadership on payroll timing and corrections
• Troubleshoot payroll system and vendor issues
• Maintain payroll documentation and audit trails

Onboarding & Offboarding

• Coordinate new hire onboarding logistics and schedules
• Prepare offer packets and onboarding checklists
• Ensure completion of compliance requirements (background checks, I-9s, drug screens)
• Process offboarding activities, including final pay coordination, benefits termination, COBRA triggers, and equipment recovery
• Maintain onboarding and offboarding documentation

Benefits Administration

• Enroll new hires in ADP and benefits systems
• Process qualifying life events
• Coordinate with benefits vendors and carriers
• Respond to routine employee benefits questions
• Escalate complex benefit issues to HR leadership or broker
• Maintain benefits eligibility trackers
• Review and reconcile benefits invoicing with the Finance team

Leave Administration

• Track basic leave requests (medical, parental, personal)
• Create and communicate documentation intake process
• Maintain leave calendars and trackers
• Support FMLA/ADA intake and administration (non-decision-making)
• Escalate complex or high-risk cases
• Update ADP as required

Full-Cycle Recruitment

• Partner with hiring managers to confirm role requirements and timelines
• Post and manage job requisitions, including coordination with third-party agencies
• Screen resumes and conducts initial candidate screenings
• Coordinate and schedule interviews
• Manage candidate communications throughout the hiring process
• Document offer preparation and approvals
• Coordinate pre-employment steps (background checks, start dates)
• Maintain recruiting trackers and ATS data
• Partner with leaders to plan onboarding schedules

HR Operations & Special Projects

• Provide admin and/or board level support to HR VP
• Support HR-led initiatives such as performance management cycles and special projects
• Prepare basic reports, documents, and presentations
• Track action items and follow-ups for HR and Safety meetings
• Support updates to organizational charts, employee handbook, and HR documentation
• Assist with system implementations or transitions
• Provide cross-functional coordination as needed

$45.00 / hr