Administrative Assistant

Job Description:

Executive Administrative Assistant (Executive Scheduler)
Two-Month Temporary Engagement - Full-Time, Onsite

Our client, a prominent higher education institution in the region, is seeking a highly organized and polished Executive Administrative Assistant to support the Office of the President. This individual will play a key role in managing the daily schedule and workflow of the President, ensuring efficient use of time and smooth coordination of all commitments.

This is a fast-paced, high-responsibility position that requires strong judgment, professionalism, and the ability to anticipate needs before they arise. The ideal candidate is detail-oriented, proactive, and comfortable interacting with senior leaders as well as a wide range of internal and external stakeholders.

Key Responsibilities

• Manage a complex executive calendar, balancing demanding and shifting priorities.
• Coordinate meetings, events, appointments, speaking engagements, and travel logistics.
• Ensure the President is fully prepared for daily activities by gathering and organizing briefing materials and background information.
• Act as a primary liaison on behalf of the President with faculty, staff, students, community partners, and other external contacts.
• Monitor and track incoming communication; draft and send follow-up correspondence as needed.
• Maintain confidential records, contact lists, files, and document systems.
• Prepare expense forms, requisitions, reports, and other administrative documentation.
• Screen calls, visitors, and email, directing inquiries as appropriate.
• Assist with office operations and additional administrative tasks as needed to support the smooth functioning of the office.

Qualifications

• Minimum of six (6) years of experience supporting a senior executive, CEO, President, or comparable leader in a fast-paced, strategic environment.
• Bachelor's degree required.
• Demonstrated ability to manage multiple scheduling priorities and deadlines with accuracy.
• Strong written and verbal communication skills, including proofreading and document preparation.
• Ability to exercise sound judgment, tact, and discretion when handling sensitive or confidential matters.
• Highly organized with strong follow-through and the ability to anticipate needs.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting platforms (e.g., Zoom, Teams).

Work Schedule & Assignment Details

• This position is onsite (not remote).
• Monday-Friday, 8:00 AM - 5:00 PM.
• Approximately two-month temporary assignment.
• Immediate start following interviews.

$26.00 - $28.00 / hr