Administrative Coordinator

Job Description:

Details:

• $33 - $34 per hour pay rate
• Full Time
• Contract
• Schedule: $33 - $34 per hour pay rate

What's in it for you?

• Health, Dental, Vision insurance offered
• 401k options
• Work with a great team!

Only considering candidates with the following:

• High School Diploma or equivalent required; bachelor's degree preferred.
• A minimum of 5 years of experience in administrative support within the pharmaceutical, biotechnology, or life sciences industry is required, with 10+ years preferred, preferably in a fast-paced environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
• Experience in office management and vendor coordination.
• Ability to effectively multitask while maintaining confidentiality and discretion.
• Excellent teamwork, networking, and communication skills.
• Experience supporting senior leaders and managing complex projects.
• Strong time-management skills and the ability to prioritize time-sensitive assignments.
• Competency with virtual technologies such as MS Teams and Zoom.

Responsibilities:

• Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica locations.
• Provide comprehensive administrative support to the VP of Manufacturing & Facilities
• Manage office operations and vendor coordination for the Tarzana location.
• Support the Tarzana/Santa Monica network of sites, ensuring seamless communication and coordination.
• Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones.
• Arrange multi-location domestic and international travel, and handle expense reporting.
• Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials.
• Lead and manage special projects as assigned, ensuring timely and accurate completion.
• Maintain SharePoint sites and produce documents using Microsoft Office tools.

$ 33.00/hr

HV23